Job Requirements
Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided). Experience: Experience in rendering secretarial and/or administrative support services to management or senior management. Inherent requirement of the job: Valid Code 8 driver’s licence. Ability to work under pressure and meet tight deadlines. Willingness to work beyond normal working hours and travel when required. High level of professionalism, integrity, diplomacy and confidentiality. Competencies (knowledge/skills): Advanced MS Office skills (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication. Minute-taking, report writing and document management proficiency. Strong organisational, planning, coordination, project management and time management skills. Knowledge of government protocol, administrative procedures, correspondence standards, POPIA, MISS, National Archives Act, Treasury Regulations and SCM processes. Interpersonal, stakeholder liaison and problem-solving skills. Ability to exercise discretion, sound judgement and maintain confidentiality.
Duties
Provide executive secretarial and strategic diary management support to the Director, including managing competing diary demands, meeting logistics and preparation of briefing packs. Facilitate high level stakeholder liaison, including interaction with MEC/HOD offices, senior government officials and external partners while ensuring adherence to protocol. Renders administrative support services and manage confidential documents and information flow, ensuring compliance with POPIA, MISS and departmental records management 218 requirements. Provides support to manager regarding meetings, events and projects, and track project deliverables. Support the Director with the administration of the budget and track spending. Provide office administration and people management support, including leave tracking, performance management coordination, supplies/asset control and general office systems management. Remain abreast of the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.
What is the Salary
R338 106 per annum
Location
Emergency Medical Services
How to Apply
Mr C Wylie Tel No: (021) 508-4517
Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).
Apply Before:
5/29/2026
Reference No:
Additional Information
No payment of any kind is required when applying for this