Job Requirements
A minimum of Grade 12/NQF Level 4. No experience required. Special requirements (skills needed): Good communication skills. Computer literate (MS Word, Excel and Power Point) and good telephone etiquette. Good filing and organisational skills. Good office administration and good inter-personal skills. High level of reliability. Ability to act with tact and discretion.
Duties
Provide a secretarial support, record appointments and events and manage the Directors dairy. Receive telephone calls and refer to the correct role players if not meant for the Director. Provide secretarial functions in board meetings. Write/ type documents, memos, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Director. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments, and set up schedules for meetings and events. Collect all relevant documents for meetings. Keep Director’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Director as required. Keep a filing system. Organise social functions. Operate the office equipment’s. Ordering and purchasing of stationery. Keep updated with policy and procedures. Coordinate logistical arrangements for meetings when required. Coordinate all logistical arrangements for visitors visiting the Director. Studies the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application therefore is understood properly. Remain abreast with the procedures and processes that apply in the office of the Director. Provide support to Director regarding, scrutinizes documents to determine actions/ information / other documents required for meetings. Record all minutes/ decisions and communicate to all relevant role players and make follows ups on progress. Prepare briefing notes for the Director as required.
What is the Salary
R237 453 – R279 708 per annum (Level 05)
Location
Defence Material Division, Erasmuskloof Pretoria
How to Apply
Mr K.N. Nkoko Tel No: (012) 355 6299
Department of Defence, Private Bag X910, Pretoria, 0001 or may be hand- delivered at Armscor Building, c/o Nossob and Boeing Street, Erasmuskloof, Pretoria or email to: Devanderan.Muthiyalu@dod.mil.za
Apply Before:
27 November 2026
Reference No:
DMD/35/41/26
Additional Information
