Job Requirements
A minimum of three-year tertiary qualification (NQF Level 6)/ National Diploma in Public Administration or equivalent qualification. Relevant years of experience in a relevant field. Willing to adapt work schedule in accordance with office requirements. Knowledge: National Archives and Records Service of South Africa Act; Minimum Information Security Standards (MISS) Act; Public Finance Management Act; Mailing procedures; Procurement processes and procedures; Inventory systems; Records Management; General office Management; Human Resources policies. Skills: Effective communication; Planning and organizing skills; Budget analysis; Report writing; Basic numeracy; Computer literacy; Analytical thinking; Interpersonal relations; Client liaison; General office administrative and organizational skills. Personal Attributes: Ability to work under pressure; People oriented; Hard working; Assertive; Ability to communicate at all levels; Trustworthy; Punctuality; Self- motivated; Ability to work independently.
Duties
Provide supervisory and administration support registry counter services -: Ensure the handling of incoming and outgoing correspondence. Attend to clients’ queries. Ensure that officials who are request and returning files fill in their details in the register for outgoing files. Distribute notices on registry issues. Ensure making of copies as required. Administer an effective filing and record management service: Administer opening and closing of files according to the record classification system. Ensure and monitor filing, tracing (electronically/manually) and retrieval of documents and files. Ensure and complete index cards for all files. Ensure a consistent and uniform procedure is followed when filing, delivering and archiving correspondence. Continuously monitor and assess the records management system to ensure compliance with applicable guidelines and prescripts. Ensure closing, archiving and disposing of files in accordance with applicable prescripts. Supervise and ensure sorting, registration and dispatching of mail: Ensure proper sorting of incoming and outgoing mail. Administer opening and registration of mail. Dispatch mail and ensure confidential mail are delivered unopened. Ensure that unclaimed of undeliverable letters are returned to the post office. Do spot checks on post to ensure that no private post is included. Lock post in postbag for messengers to deliver to Post Office. Provide general administration and supervisory functions ensure an effective service delivery-: Allocate duties and perform quality control on the work delivered by subordinates. Provide advice and lead subordinates with regard to all aspects of the work. Facilitate training and development of subordinates. Supervise and performance of subordinates. Capture and verify invoices on Rea Patala. Attend to related queries. Execute general administration function related to registry services.
What is the Salary
R338 106 per annum
Location
Kimberly Regional Office
How to Apply
Ms M Gopane Tel No: (053) 838 5293
Email Applications for the position of Administrative Officer: Registry Services must be submitted to: RecruitKIM26-28@dpw.gov.za
Apply Before:
27 November 2026
Reference No:
2026/395
Additional Information
