Job Requirements
An appropriate Grade 12/ National Senior Certificate. Knowledge of record management, record keeping and archive procedures. Knowledge and understanding of the National Archives Act and the MIS prescripts and procedures. Basic computer skills.
Duties
Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees. Receive and distribute post and documents. Record documents in the required databases/ registers. File all documents in accordance with relevant prescripts like the National Archives Act and the MIS prescripts. Render general support function in the office of the executive authority. Render assistance with logical arrangements. Assist with the distribution of Cabinet/ Executive Council memorandum. Assist with document reproduction and facsimile services. Control stocks and stationery as chief user clerk for the executive authority’s office. Study relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly. Remain up to date with regard to the applicable prescripts/ policies and procedures that apply to his/ her work terrain. Remain abreast with the procedures and processes applicable to the office of the executive authority.
What is the Salary
R237 453 per annum (Level 05)
Location
Pretoria
How to Apply
Ms Sithole/ Mr R Kgare/ Ms XE Rikhotso/ Ms P Morota Tel No: (012) 312 5498/5442/5513/6389
DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.
Apply Before:
27 November 2026
Reference No:
DHET01/11/2026
Additional Information
Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the digital Z83. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. All shortlisted candidates will be required to undertake assessment test. “DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation. Women and people living with disability will receive preference in all SMS DHET posts”. All shortlisted candidates will be required to undertake assessment test.
