Minimum education qualifications: National Senior Certificate/Grade 12 (or equivalent). Experience: Appropriate experience in Admin Registry Department, appropriate office administration experience, appropriate experience in client care. Competencies (knowledge / skills): Knowledge of the Departmental Records Procedural Manual (RPM). Good planning skills, organisational, interpersonal and communication skills. Ability to meet deadlines. Ability to compile stats and draft reports. Computer literacy in (MS Word, Excell and Outlook) Must be willing to undergo development courses. Valid Code B/EB driver’s licence will serve as an added advantage.
Duties
Control access to information in the Registry. Maintain systematic filling of documents as per the National Archive and registry service operating procedure. Maintain strict confidentiality of all information in the registry. Control movement of files effectively, circulate and search for files. Receiving and opening of files, ensure proper retrieval of files and safe guarding of personnel files. Control mail and manage all registers kept in the Registry. Replacing of worn and damaged files covers and close full volume files. Ensure proper disposal of old personnel information. Assist institution to attend to all auditing
