Job Requirements
A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Public Administration / Business Administration / Real Estate Management. Relevant years of experience in the field at a Junior Management level / Assistant Director Equivalent. Willing to adapt work schedule in accordance with office requirements. Committed to designated tasks. Unprepared travelling. Knowledge: Works Control System (WCS); Public Finance Management Act (PFMA); Treasury Regulations; Financial management and administration; technical knowledge of the built environment; project management; construction regulations; occupational health and safety; Emerging Contractor Development Programme; financial administration processes and systems; maintenance of databases; procurement processes and systems EPWP. Skills: Advanced numeracy; organising; interpersonal skills; diplomacy; ability to follow a pro-active and creative problem; solving approach; communication; advanced computer literacy. Personal Attributes: Innovative; creative; trustworthy; hardworking; self-motivated; ability to work under pressure; analytical thinking; facilitation; research.
Duties
Develop, review and maintain user demand management policies, plans and procedures: Undertake research on current best practices in relation to property management. Develop, implement and maintain user demand management policies, procedures and frameworks in line with applicable prescripts. Ensure compliance with related prescripts, delegations and procedures. Communicate all property user demand management policies and procedures to relevant stakeholders. Establish proper user demand governance processes and internal control measures. Coordinate the delivery of the accommodation services for Client Departments: Ensure that the procurement instructions (PI) received from Head Office are recorded and verified in terms of correctness / completeness. Extract reports and data to analyse accommodation gaps and recommend accommodation solutions. Serve as members of PBAC, Bid Specification and Bid Evaluation Committees and attend meetings to address clients’ needs. Request and facilitate the compilation of condition assessments reports by CPM and FM. Compile submissions for funding approval and registration of planned maintenance projects. Receive OHS reports and forward to clients REMS, FM and CPM and ensure remedial actions are implemented. Coordinate, chair and minute taking of meetings with internal and external stakeholders. Attend project progress meetings to ensure Clients requirements are correctly identified and implemented. Follow up Facilities Management/Work Managers on day-to-day maintenance issues, gardening and horticulture. Collect information on Media enquiries and Monitoring Bodies (Parliamentary Portfolio Committees, Ministry and Commissions and Communications) and assist in compilation reports. Where required, participate in Executive and Parliament oversight meetings. Implement action plans based on audit findings and Risk Registers. Assist Clients to provide their inputs to their Head Offices to enable them to complete U-AMP templates. Ensure improved client relationship management and Integrated Planning and Co-ordination: Liaise with regional client departments and interact with executing units regarding leasing issues, facilities management and construction projects management on all accommodation requests. Assist client departments in preparing their accommodation needs and verify accommodation particulars to determine correctness of the needs. Submit reports as requested by the client to provide progress updates on all accommodation needs. Coordinate Client Forum meetings and other meetings. with both internal and external stakeholders, including preparing agendas and taking minutes. Promote understanding and alignment of goals, targets, and responsibilities outlined in SLAs, SDSs, and MOUs by engaging with internal and external clients through workshops and discussions, in line with business processes. Conduct Client courtesy visits, compile reports, forward issues that need to be attended to (REMS, FM, CPM and client). Liaise with client departments regarding property management issues, facilities management and construction projects. Attend project progress meetings to ensure Client’s requirements are correctly identified and implemented Monitor the budget and expenditure levels for Client Departments: Analyse budget on WCS and Expenditure reports. Provide input on budget allocations. Engage clients on expenditure levels and implement intervention measures. Receive cost analysis and confirm budget for leasing of accommodation. Manage the Sub-Directorate: Ensure maintenance of discipline. Manage performance and development. Establish, implement and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-directorate and report on progress as required. Provide inputs for Regional Reports. Prepare performance reports. Manage procurement and asset management for the sub-directorate. Plan and allocate work.
What is the Salary
R1 101 468 per annum, (all-inclusive salary package), (Total package to be structured in accordance with the rules of the Middle Management Service)
Location
Kimberly Regional Office
How to Apply
Ms R Baulackey Tel No: (053) 838 5202
Email Applications for the position of Deputy Director: User Demand Management must be submitted to: RecruitKIM26-24@dpw.gov.za
Apply Before:
27 November 2026
Reference No:
2026/388
Additional Information
